Rules and Regulations for Exhibiting

9:00 AM to 4:00 PM, Friday, June 20, 2025

Exhibit area will be open, but specific time is set aside morning and afternoon coffee-break/exhibits-time when the technical program is paused.

4:00 PM to 6:00 PM, Thursday, June 19, 2025

Subject to confirmation of room availability. Also available Friday morning at 8:00.

4:00 PM to 5:30 PM, Friday, June 20, 2025

Exhibitor is responsible for installing and dismantling his exhibit – no services will be provided. All exhibits must be suitable for mounting on one or two 6 foot by 30 inch tables or free-standing in the equivalent table space. Tables are covered and draped. Cost of power is determined by the venue, typically included is a 5 Amp service. If more power is needed, higher power services may be available.

Neither ARFTG nor its officers nor the hosting facility (hotel or convention center) assume any liability for the exhibits. It is the exhibitors’ responsibility for insuring their equipment and/or displays for loss and damage. We attempt to lock the exhibit room overnight, but exhibitors are responsible for protecting their valuables.

Exhibitor assumes all responsibility for complying with all local rules, regulations and ordinances relative to fire, safety, health and unions having jurisdiction.

Exhibitors will receive two (2) exhibitor badges per table. These badges entitle the holder to all exhibit functions, continental breakfast and breaks held in the exhibit area. Tickets may be purchased for the Awards Luncheon (cost to be determined). Additional exhibitor badges (including food services) may be purchased for $100.

Tables (exhibit spaces) are available on a first-come, first-served basis with two (2) tables, maximum, per exhibitor. In the case of disputes or conflicts, exhibitors agree to comply with the decision of the Exhibits Chairperson or his/her designated representative.